Mountain Scholar: FAQs

FAQs about Submitting Your Work(s)   

What are the benefits of depositing in the repository?

  • Networking: Open the channels of communication in your field.
  • Visibility: Get online access to your own work and publications and that of your colleagues anytime, anywhere.
  • Open Access: Get unrestricted access to scientific and scholarly research in the repository.
  • Stability: Maintain your scholarly record with persistent URLs in a platform designed to last.
  • Impact: Descriptive information about your deposited work will be indexed by Google and other search engines. Research suggests that open access to online articles may increase citation impact by 50-250%

What about copyright for previously published articles?

One of the following will need to apply before you can deposit the work into the repository:

  1. You, as the author, retain copyright to your work(s) OR
  2. You have transferred your copyright ownership to the publisher; however, you have retained the right to deposit a version of your work into a digital repository OR
  3. Permission to deposit has subsequently been granted by the publisher.

What if I intend to base a future article on a poster I might submit to the repository? Will the publishers consider that a previous publication?

It depends on the publisher, although whether a previously published work has been peer-reviewed seems to be the most important factor for many publishers.

F1000Posters has compiled a list of publishers divided out according to their policies on this matter. Another useful tool is a site called SHERPA-RoMEO. You can search by title, publisher, etc. and view policies on copyright, open access, self-archiving, publisher conditions, etc.

How long will the work(s) be made available?

The Mountain Scholar is committed to providing long-term access to all deposited content by applying best practices for data management and digital preservation while acknowledging the complexities involved in preserving digital information.

Does the repository and/or works meet web accessibility guidelines?

Submitted works should reflect a good faith effort to meet web accessibility guidelines. All works submitted should be in the original file format (e.g. Word Doc, PowerPoint, etc.). Strauss Library reserves the right to modify the formatting of the work within the file to the extent necessary to meet these guidelines and best practices. The content of the work(s) will not be altered. Strauss Library may convert the work(s) to a PDF prior to ingesting in Mountain Scholar. 

What types of data can I upload to Mountain Scholar?

Data generated by CU Anschutz researchers can be deposited to Mountain Scholar as long as it is de-identified and contains no sensitive information. Any data type and file formats can be uploaded, according to our current storage limitations and our preservation policy.

What are the storage limitations?

Individual files should not exceed 4GB each. Dataset submissions are uploaded at no cost for datasets under 1TB in size. For larger datasets, users depositing and preserving in Mountain Scholar will be charged $150/TB for 5 years or $300/TB for longer than 5 years.

How do I submit a corrected version of an item already in the repository?

We prefer that all items submitted to Mountain Scholar are in the final stage and no further edits are required. However, if a corrected version needs to be uploaded, please contact Danielle Ostendorf or another library staff member for assistance. 

How are electronic theses and dissertations (ETD) submitted to Mountain Scholar?

Theses and dissertations are submitted via the Graduate School. Upon submission, you will choose an appropriate embargo (no embargo, 6 months, 1 year, 2 years). Your ETD will be made available through the ProQuest Dissertations & Theses Database as well as Mountain Scholar. The Strauss Health Sciences Library has access to the ProQuest Dissertations & Theses Abstracts & Indexes. Embargoes should not last longer than 2 years. However, in rare cases, Strauss Library will work with CU Innovation Office and the author to evaluate the request to extend an embargo. If you are an author that wishes to extend the embargo please begin by contacting the CU Innovations Office

FAQs about Author/Creator Rights

What is the author/creator agreeing to when they deposit their work(s)?

See the Deposit Agreement for the most up-to-date terms. Here is a summary:

  • The author(s)/creator(s) should be prepared to grant to CU Anschutz Medical Campus the non-exclusive right to preserve and disseminate the work according to the terms of the Deposit Agreement.
  • The author(s)/creator(s) should be prepared to confirm that any existing agreements related to the work, such as publication agreements previously completed with journal publishers, are not in conflict with the preservation and dissemination of the work through Mountain Scholar. 
  • The author(s)/creator(s) retain the right to request the withdrawal of their work from Mountain Scholar.

What are the rights of the University of Colorado Anschutz Medical Campus Strauss Health Sciences Library?

  • The CU Anschutz Medical Campus Strauss Health Sciences Library reserve the right to withdraw works/creations from the Mountain Scholar.
  • The Strauss Library will make a good faith effort to notify the CU Anschutz Medical Campus author/creator (or first author/creator affiliate listed) before withdrawing the work/creation and will provide the reason for the withdrawal.

Who can access my work(s)?

The Mountain Scholar is intended to expand the scope of scholarly resources available worldwide. By default, all works submitted will be made openly accessible, with the following exceptions:

  • When blocked on a time-limited basis (up to a maximum of two years) with the understanding that access thereafter becomes unlimited.
  • When a contract with sponsor prohibits disclosure for a fixed time limit.
  • Withdrawal of Works/Creations

It is foreseeable that there may be circumstances under which it will be desirable to withdraw works/creations from view.

How will my work(s) be used?

For new materials being added to Mountain Scholar, author(s)/creator(s) will have the option to choose between a select number of Creative Commons licensing options available on the deposit agreement. If the author(s)/creator(s) do not choose a specific Creative Commons license the works will be made available under the Creative Commons Attribution-NonCommercial 4.0 International (CC BY-NC 4.0). To view a summary of this license, please see

Who owns the copyright of products I've created as a University of Colorado employee?

Review the University of Colorado's Board of Regents Policy 5K: Policy on Intellectual Property that is Educational Material.

FAQs about Using Mountain Scholar   

What type of resources are available in Mountain Scholar?

The resources available will vary by institution. For CU Anschutz, our content ranges from historical photographs, to electronic dissertations and theses, as well as current newsletters from the colleges and schools on campus. Explore Mountain Scholar to find more. 

What do I do if I cannot access a resource?

If you are having access issues please submit a case via our Report a Problem form

Do I need a login to access the content in the repository?

No, most materials available in Mountain Scholar are freely available and immediately accessible. Some materials may have an embargo restricting access, but the item will become available in the near future.  

What are my rights for accessing and using materials from Mountain Scholar?

Copyright and licensing of materials in Mountain Scholar vary.

To determine an item's copyright, go to the item you are interested in and click the "View full record" link. 

Mountain Scholar item record displaying the "View full record" link

When viewing the full record scroll down to the dc.rights field(s) to find the rights of the item.

dc.rights field stating the article is open access and has been assigned the Creative Commons Attribution License

How do I access an item with an embargo date?

Many theses and dissertations have an embargo date. Upon submission, creators choose if they want a 6 month, 1 year, 1.5 year, 2 year, or no embargo. 

Follow these steps for viewing embargoed resources:

  1. Click the title under "Download/View"
  2. Fill out the request form
  3. Submit the form to request access

Submitting a form does not guarantee access, but library staff will do their best to contact the creator to provide access.

Mountain Scholar item record displaying embargo date information and showing that the item cannot be downloaded by a user at this time due to embargo


FAQs about Accessibility in Mountain Scholar

What do I do if I need accessibility assistance?

If you need assistance accessing the content in Mountain Scholar please contact the Strauss Library

Do works in Mountain Scholar meet web accessibility guidelines?

Submitted works should reflect a good faith effort by the creator(s) to meet web accessibility guidelines. Strauss Library reserves the right to modify the formatting of the work within the file to the extent necessary to meet these guidelines and best practices.

For more information about digital accessibility at the University of Colorado, please see the University's policy, APS 6011

How is Mountain Scholar improving accessibility?

We are constantly working towards a more inclusive, accessible environment in Mountain Scholar to meet campus, state, and national requirements. ​

For example, PDF files depositing into Mountain Scholar are checked for accessibility. While most PDF files will be accessible to those who use assistive technology such as screen readers, some legacy PDF files may not be accessible. To access PDF files in Mountain Scholar you will need to download the Adobe Acrobat Reader

If you are experiencing difficulty reading any PDF file, please contact the Strauss Library, and we will send you an alternate version.